Get the most out of exhibiting at the Finance Indaba (part 1)

​"Expo’s are a great source for businessleads," says Maud Meijvis, from CFO South Africa. "If you're a regular at trade shows, you start to become a household name. You start to generate the buzz you want." 

In the next weeks I will publish tips how to get the most out the Finance Indaba​ as an exhibitor.  Let's start to summarize the basics details. First thing first.

After signing up all exhibitors receive a letter with the following details.

The Finance Indaba is organised on 13 & 14 OCTOBER 2016 at the Sandton Convention Centre in Sandton, Johannesburg. The Finance Indaba Africa is the biggest annual expo and conference for finance professionals. It brings together peers, technology suppliers, platforms, banks, tools, specialists, CFOs and thought leaders. 

We are very proud to organise this event and we are dedicated to make this event a huge success for our partners. This document sets out all the logistical information you need to know for a smooth operation. Please read the information carefully. If you have any questions, please don’t hesitate to contact us, we are always very happy to help!

---

All stands to be completed and ready for show by 18:00 on Wednesday 12 October 

SUMMARY OF WHAT HAPPENS NEXT
When you sign up, the following actions will take place, although not necessarily in the sequence as set out below (some of these actions will have already taken place by the time you have received this logistics document):

• You received the sponsor application form and already completed it.
• We will ask you to send us an eps and jpg logo. Your logo will be used on the finance-indaba.co.za website as well as any other Finance Indaba Africa marketing materials
• You will receive an invoice to be settled 10 days upon receipt
• A member of our editing team will contact you to set up an interview.  The content will be posted on the cfo.co.za website as well as the finance-indaba.co.za website
• Your details will be handed to the stand builders, Two Way. The contact person at Two Way is Melissa Crafford (melissa@twowaysa.co.za, tell: +27  11  1000 287   , tell: +27  81 013 9969).
• We will set up a conference call with you to discuss the timing and content of your presentation with your speaker/moderator
• You will receive a template email with a unique code to send to your invitees as well as a link to a partner portal where you will be able to keep track of who has registered

OVERVIEW DEADLINES
Please find below an overview of the deadlines. If possible, please send your information through prior to the deadlines.

YOUR STAND | TWO WAY EXHIBITIONS & EVENTS
As a  partner you have a stand. Please find the floor plan. We want to help you with arranging an amazing stand and we have hired great stand builders to assist you with this. Melissa Crafford, from the company Two Way Exhibitions & Events will contact you to make the necessary arrangements.

FOOD AND BEVERAGE AT THE EVENT
Please be aware that food and beverage is not included in your sponsorship. The Sandton Convention Centre’s caterers, Main Event Catering, will be providing catering services at the event at a reasonable cost. There will be food and beverage stations at the event, however should you wish to arrange catering for your staff or perhaps during your presentations, you are welcome to arrange this directly with the caterers for your own cost. The caterer’s details are: Malcolm Tait,  Main Event Catering, Phone: 011 494 1001 | 076 332 1313,  malcolm@maineventcatering.co.za,  www.maineventcatering.co.za

INVITES AND REGISTRATION
As a partner you have tickets to invite your guests for the two-day program. Your guests can select if they would like to register for one of the two days or both days, after which they will receive a confirmation by e-mail. Regardless of their initial choice, their E-tickets will be valid for both days in case they change their minds and wish to attend both days.

Finance Indaba Africa reserves the right to actively manage registrations. Invitation codes and free entry are for designated partners, active finance professionals (CFO, FD, controllers, accountants, treasury, bookkeepers, financial specialists, etc) and those responsible for the finance of the business.

We recommend that you start sending out your invitations as soon as possible. Not only is it important to get the event into people’s diaries, but we will also be sending out vital information to those who have registered in the coming months. 

You will receive a template invitation to send to guests which will include a link to register as well as a unique code.  

For any queries about using your partner code or if you need any help with the invite please contact Maud Meijvis: mmeijvis@cfo.co.za. 

YOUR OWN PARTNER PORTAL
As a Partner you have access to your own online portal so you can keep track of who has registered with your registration code. 

PROGRAM
Currently we are working on the program which will be finalised by 1 October 2016. The program will be sent to all Exhibitors as soon as it has been finalised. More information can be found here.

Our Program Manager ( melle@cfo.co.za | +27 82 584 6243 | +31 62 001 3546) will contact you concerning the content and trailer of the session. A trailer is a short promotion text of max. 60 words including a brief, catchy title. These will appear in the event guide, on the website and on the Convene App to promote the sessions (excluding Silver partner)

We suggest you have a host/moderator for the presentation. Once your speaker/s and moderator have been decided on, we will schedule a conference call to discuss the final content and format of the session.

THOMSON REUTERS CONVENE APP 
We will be using the Thomson Reuters Convene App. The Convene App provides an easy-to-use, one-stop app for all the information: the event program, directory, FAQs, maps, polls, handouts, reference materials, personalised event schedule and much more. To learn more about the Convene App click here.

ADVERTISMENT IN THE SPECIAL EDITION FINANCE INDABA CFO MAGAZINE  
Exhibitors can advertise in the special edition of CFO SA Magazine. All advertising materials must be submitted by email no later than 1 August 2016. The specs are: Single page:  210mm x 275mm, with 10mm bleed (220mm x 285mm), Double page:  420mm x 275mm, with 20mm and 10mm bleed (440mm x 285mm). (Only for Diamond and Platinum partners)
​
CONTACT DETAILS
Operations & Sales Manager, for all questions and advertising materials
Shay van Huyssteen | shay@cfo.co.za | + 27 82 570 9482

Strategy and Business Development Manager
Michelle Crosby | michelle@cfo.co.za | +27 82 859 1245​

Stand Manager, Two Way Exhibitions & Events
Melissa Crafford | melissa@twowaysa.co.za | +27 81 013 9969

Program Manager
Melle Eijckelhoff | melle@cfo.co.za | +27 82 584 6243 | +31 62 001 3546

Journalists, for interviews
Ebrahim Moola | emoolla@cfo.co.za | +27 79 506 4840  
Toni Muir | toni@cfo.co.za | +27 82 908 8687
Joël Roerig | joel@cfo.co.za | +27 76 371 2856

Managing Director
Graham Fehrsen | graham@cfo.co.za | +27 79 898 0227

---

 Have you confirmed your space yet for Finance Indaba Africa?

Exhibit and speak. Meet over 5000 prospects
Finance Indaba Africa brings supply & demand together in an inspirational setting. Finance Indaba Africa is an exhibition and a high-quality conference of product presentations, inspiration sessions and expert sessions. The expected five thousand visitors get an unique opportunity to update their insights into the technologies and services available and make informed choices about the partners who can help give their business a radical lead. Finance Indaba Africa offers visitors a comprehensive overview of the latest and most successful solutions for financial professionals.  Sign up today.

5 reasons to take part in the Finance Indaba Africa as an exhibitor and speaker

1. In two days you will meet 5000 prospects interested in your services and solutions.
2. Demonstrate the added value of your company extensively via product presentations, inspiration sessions and expert sessions.
3. Are you looking to hire finance talent? Don't miss out the Finance Indaba.
4. Your company will participate in the very extensive marketing campaign, which reaches more than 50,000 financial professionals.
5. Finance Indaba Africa is the Africa's biggest event in the field of financial services from BI tools to dashboards, from process automation to planning tools to advise. Trends and developments of every kind will be on the agenda.

Confirm your space for Finance Indaba Africa today.